🎓 Land & Property
Lost Your Land Deed? Certified Copy Process on Banglarbhumi 2026
Lost or damaged your land deed? How to apply for a Certified Copy of Deed on Banglarbhumi — details needed, documents, approximate fees, timelines and what to do if you don't know the deed number.
Losing a deed or having it tear and fray is more or less every landed family’s experience in Bengal — and that is exactly when the broker appears at the door. But the truth is: losing the deed does not lose ownership, because the deed’s original copy sits in the registry office’s books. From there comes the certified copy — which legally carries the same standing as the original deed.
First understand: which copy do you need?
| Paper | Where from | Purpose |
|---|---|---|
| Certified Copy of Deed | Registration department (Banglarbhumi/wbregistration) | Proof of the ownership transaction — sale, loan, lawsuit |
| Khatian / porcha (RoR) | Land reforms department (Banglarbhumi) | Name and dag details in the current record |
| Registry receipt | SR office | Proof that registration happened |
If the deed is lost, the first is the main goal; the rest are supporting evidence.
Steps for the certified copy on Banglarbhumi
- Login at banglarbhumi.gov.in — citizen registration if you don’t have an account (mobile+email verification).
- Select Services → Certified Copy of Deed.
- Fill in the deed’s details — deed number, year of registration, SR/district office name, party names.
- Pay the fee online — application fee + page-wise copy charge (usually about ₹50–100 total for a small deed; the exact rate is visible on the portal at application time).
- Track the status with the Application Number — after approval, download the digitally signed copy or collect from the office.
If the deed number and year are unknown
This is the most common hurdle. What to do:
- Hunt for old khajna receipts, porcha, registry receipts at home — many have the deed’s year written on them.
- If you know roughly which year the land was bought and the seller’s name — that alone is enough for a search at the SR office.
- At the registry office, a search fee lets you comb the index by party-name/mouza — at the counter yourself, not through a broker.
Fees and time (approximate)
- Application fee: nominal per the order (court fee stamp ~₹10–20)
- Copy charge: by the deed’s page count
- Time: usually a few weeks with correct details; longer for old/complex deeds
⚠️ Rates and time change by departmental order — the calculation shown on the portal at application time is final.
Precautions
- ‘I’ll make a duplicate deed’ — no copy can be ‘made’ outside the registry; that is the source of fake deeds.
- After getting the certified copy, use photocopies keeping the original alongside; keep the real copy in a bank locker.
- After receiving the copy, check whether the mutation is updated — see the warishan mutation guide.
Related guides
🪜 Step-by-step guide
- Login to the portal
Citizen registration/login on banglarbhumi.gov.in.
- Choose the service
Select 'Certified Copy of Deed' from the Services list.
- Enter the deed's details
Fill in the deed number, year of registration, and which office the registry was done at — accurately.
- Fee payment
Pay the application fee + copy charge online (GRIPS/e-payment) — keep the receipt.
- Track status and collect
Check the status with the Application Number; once approved, download/collect the digitally signed certified copy.
❓ Frequently asked questions
If the deed is lost, does ownership go away?
No. The primary proof of ownership is the deed preserved in the registry office's books — the copy in your hand is only its duplicate. Once you get a certified copy, sale, loan, mutation — everything proceeds as before.
I don't remember the deed number or year — then what?
A search can be done at that area's SR/district registry office by party names, mouza and year range. If you have old khajna receipts, porcha or debottor/debotar saffa at home, match the deed's reference — once you have the number-year, the process is easy.
How long does getting a certified copy take?
With correct details, usually within a few weeks; old deeds, mouza changes or detail mismatches take longer. You can check the status on the portal with the application number.
Can land be sold or a loan taken with a certified copy?
Yes — a certified copy issued by the registration department is acceptable in court, banks and registry offices. However, for loans the bank also wants the updated porcha and khajna receipt alongside the original/certified copy.
Are a deed copy and a khatian copy the same?
No — the deed is proof of the ownership transaction (registration department), while the khatian/porcha is the ownership listing in the land record (land reforms department). Both are needed, but the application portal and fee differ; the khatian copy can be downloaded free on Banglarbhumi.